How far in advance should I book my wedding videographer?

While the availability of a wedding photographer often plays a pivotal role in selecting a wedding date, booking a wedding videographer is typically seen as a less immediate consideration. This isn't because capturing video is unimportant, but because other elements—like securing the venue, hiring a photographer, choosing a caterer, and finding the perfect dress—typically take precedence.

Many couples can easily see the value in hiring a photographer since those cherished photos will hang on the wall for years, serving as a constant reminder of their special day. But when it comes to videography, there is a common misconception: since everyone has a camera in their pocket capable of shooting video, they think a professional videographer may not be necessary.

Moreover, couples often presume they won't have the time or inclination to sit and watch a wedding video repeatedly. Yet, in hindsight, not hiring a professional videographer often becomes one of the biggest regrets. A professionally shot video can capture the essence, sounds, and emotions of the day in a way that photos simply cannot. It’s the moving laughter, the vows, and the dance moves that truly tell the story of a wedding day.

In regions like the Netherlands, this realization is shifting booking trends. Historically, couples would book their wedding videographer over a year in advance. More recently, there’s a growing trend of waiting until just two to four months before the wedding to secure their filmmaker. Some couples even decide to hire a videographer shortly before the big day. Understanding the value and unique contribution of a videographer can help couples prioritize this decision earlier in their planning process, ensuring they don't miss out on capturing their once-in-a-lifetime event fully.

Why is the booking trend shifting?

When it comes to booking your wedding videographer, timing is everything—or is it? In recent years, there has been a noticeable shift in how couple approach booking their filmmakers. While it was once standard to book well over a year in advance, many couples now take the fashionably late approach.

But why?

Budget constraints

One of the primary reasons for postponing the decision to hire a videographer is wedding budget. Let's be real: weddings are expensive and costs can add up quickly, so couples often prioritize other services such as wedding venues and photographers. By delaying the decision, couples have a better understanding of their remaining budget, which allows for more informed financial decisions. As a result, some couples are willing to take the risk of compromising on videographer availability by booking closer to the wedding date.

Flexible options and discounts

Opting to book a videographer at the last minute can occasionally lead to unexpected opportunities. Videographers with unforeseen openings may offer discounts to fill their schedules. While this isn’t guaranteed, it is an appealing possibility for budget-conscious couples looking for professional quality without breaking the bank.

But be cautious here. Often last minute bookings can lead to an increase in cost for videographers with limited availability.

Prioritizing other wedding elements

Initially, many couples prioritize elements they perceive as more immediate or essential, such as choosing a venue, selecting a wedding photographer, and arranging catering. These decisions often take precedence, leaving videography to be considered later. However, as the date approaches and the importance of preserving wedding memories becomes apparent, couples may decide to invest in a videographer to ensure all aspects of their day are captured.

Is it possible to book a wedding videographer last-minute?

Sometimes the best plans are the ones left to the universe to decide — even for something as grand as a wedding. The question remains: is last-minute booking possible for a wedding videographer?

The answer is both yes and no.

While it might sound appealing to keep your options open until the last possible second, securing your cinematic wedding videographer at the eleventh hour can be a mixed bag of enchanting opportunities or nerve-wracking limitations.

Whether you're planning an intimate ceremony at a local wedding venue or a lavish destination wedding in a far-off locale, your videography timeline could take either path.

Popular dates

When it comes to popular wedding dates, think of them as the Black Friday of the marriage world. Everyone wants a piece of the action, and good luck finding a spot if you haven't reserved one months in advance.

These dates — often Saturdays in peak wedding season or numerically or seasonally significant arrangements (like 02/22/22 or a midsummer's day) — tend to book up in a early. So, if you're eyeing a dreamlike date to say "I do," don't leave it up to fate.

Last-minute bookings during these peak times are unlikely. Instead, secure your wedding videographer and other key vendors early to avoid disappointment.

Weekday vs. weekend weddings

Getting hitched on a Wednesday afternoon might sound unconventional, but it comes with perks. Wedding suppliers, including your talented wedding videographer, are likelier to have open slots midweek, especially during off-peak months. However, bear in mind that weekdays can pose attendance dilemmas for guests due to their typical work commitments, so ensure those most important to you can make it.

Seasonal considerations

Deciding when to have your wedding can set the stage for everything from the theme to the attire to — yes, you guessed it — the availability of your wedding videographer. In The Netherlands, wedding season runs from May through September, with late spring and early fall remaining top choices over a truly summer wedding. Booking your wedding videographer for these popular months should be done many months in advance, lest you find yourself scrambling.

However, if you're a winter wonderland type of couple, you might find a little more flexibility. Winter weddings can yield open up possibilities for some incredible deals on videographers and venues. Just remember to have contingencies in place, just in case a snowstorm or blustering downpour decides to crash the wedding day!

What to look for when booking your wedding videographer

When choosing a wedding videographer you’ll want to consider a few key factors to ensure you capture your day with the perfect mix of action, emotion, and romance.

Filming style and editing approach

Are you dreaming of a cinematic wedding film, or perhaps a documentary-style that feels real and raw? Watch sample videos to find a match that suits your style.

Personality and team size

Your videographer will be in the thick of the action, so their personality matters. You'll want someone who's professional yet personable. A two-person team can offer more flexibility, capturing multiple angles and moments seamlessly.

Remember, booking your videographer is just as crucial as booking that dream wedding venue! Set the stage right and let the cameras roll on a day you’ll cherish forever.

When to book your wedding videographer

Booking your videographer should be high on your to-do list — right alongside selecting wedding venue and hunting down the perfect wedding dress. But just how far in advance should you book this crucial wedding vendor?

Ideally, you'll want to lock in your cinematic wedding videographer about 9 to 12 months before your wedding day. If your wedding is in less than 6 months, now is the time to book. However, if your wedding is right around the corner, say just a week away, it might still be possible to secure a videographer.

By booking early, you not only help manage your budget better but also reduce the stress of last-minute planning. This foresight allows you to focus more on enjoyable aspects, like selecting a breathtaking destination or stealing some time to enjoy your favorite rom-com amidst wedding preparations.

If you're ready to ensure no moment of your special day goes uncaptured, get in touch. Our experienced team is prepared to discuss your vision and deliver a memorable wedding film that perfectly encapsulates your love story.